As more clubs turn to digital tools to manage their members, safety, consent, and accountability are becoming just as important as scheduling and payments. That’s why Spond Club now includes a powerful new feature: Waivers.
Built directly into your registration and booking forms, waivers make it easier to capture the consents and acknowledgements your club needs — all while reducing paperwork, keeping records secure, and ensuring every member understands what they’re signing up for.
Table of Contents
- A Smarter Way to Manage Consent
- Flexible, Fully Integrated, and Easy to Use
- Why It Matters
- Getting Started with Waivers
- A Simple Step Toward Safer Clubs
- Find Out More
A Smarter Way to Manage Consent
Every club has its own policies and responsibilities, from photo permissions and health declarations to liability and conduct agreements. In the past, these were often handled through printed forms or long email trails that were easy to lose.
Now, Spond brings that entire process online. With waivers, clubs can create custom consent statements that appear automatically during registration. Members or guardians simply tick or select their responses, and Spond stores everything securely alongside the member record — no more chasing paperwork or wondering who signed what.
Flexible, Fully Integrated, and Easy to Use
Adding a waiver in Spond Club is straightforward, and clubs can manage them in different ways depending on the type of form they’re using:
- Registration forms: Waivers can be created either under Settings → Your Club → Additional Waivers — ideal for reusable, club-wide consents — or directly within the registration form itself for one-off or form-specific approvals.
- Booking forms (Academies, Camps & Clinics): Waivers for bookings are created and stored directly within each individual booking form. This approach keeps temporary or event-specific consents, such as medical or liability acknowledgements, separate and easy to manage.
Both options ensure that all consents are collected digitally, stored securely, and fully integrated with your club’s records, making waiver management simple, compliant, and efficient.
Each waiver can include:
- Name and description — explaining what the consent covers.
- Document or webpage link — ideal for sharing your club policies or safeguarding documents.
- Response type — such as checkboxes for multiple selections or a dropdown for a single answer.
- Mandatory or optional responses — depending on your club’s requirements.
You can also reuse existing waivers across multiple registration forms, ensuring a consistent and professional approach, no matter how many teams or activities you manage.
Why It Matters
Waivers aren’t just a formality. They’re a key part of running a safe, transparent, and compliant club. By embedding them into your Spond Club forms, you can:
- Protect your club — with a clear, digital record of consent for each member.
- Reduce admin time — as all responses are automatically logged and easy to review.
- Enhance trust — by showing parents and players that safety and communication come first.
- Stay compliant — with safeguarding, privacy, and data protection requirements.
It’s one more way Spond Club helps clubs focus on what really matters — running great sessions, not managing piles of paperwork.
Getting Started with Waivers
To begin using waivers in Spond Club, first decide whether you need them for member registrations or for bookings such as academies, camps, or clinics — as each type is managed slightly differently:
- Registration form waivers can be created in two ways:
- From Settings → Your Club → Additional Waivers, where you can build reusable waivers that apply across multiple registration forms.
- Directly within a specific registration form, allowing you to create one-off or form-specific waivers during setup.
- This flexibility means you can manage permanent club-wide consents (like photo or safeguarding policies) in Settings, while also creating unique waivers tailored to particular membership types or activities.
- Booking form waivers are created and stored directly within each individual booking form. These are ideal for temporary or event-specific consents, such as health declarations for a particular camp or liability acknowledgements for a short-term academy.
Whether you’re collecting permission for photography, confirming understanding of health and safety policies, or obtaining consent for participation in a specific event, Spond Club’s waiver tools make it simple to manage, track, and store every response securely in one place.
A Simple Step Toward Safer Clubs
The addition of waivers is another step forward in Spond Club’s mission to make club management seamless — helping administrators work more efficiently while keeping members protected.
By combining easy setup, clear records, and full flexibility, Spond Club gives every club the tools they need to operate with confidence and care.
